Unit Secretary - Maternal Fetal Medicine

In collaboration with ultrasound technicians, other hospital staff and various community services provides clerical support to maintain progressive and personalized healthcare environment.

The Unit Secretary is responsible for booking tests and appointments in a fast paced, dynamic clinic setting. This position also inputs data information including chart preparation in EPIC, printing labels, and completing patient calls in preparation for care as well as other duties to support excellent care. The Unit Secretary will respond to inquiries on the telephone, over email and in person as well as communicating with staff, obstetrics clinics, patients and families. This position maintains and orders different types of office and hospital equipment and supplies

Contribute to safe, quality care by:

• Managing a workload effectively in a fast-paced environment.
• Addressing and resolving issues in a productive, respectful manner.
• Exercising sound professional judgment and using best practice guidelines.
• Contributing to a safe, inclusive environment for all through compliance with patient and staff safety policies and procedures.

What must you have?

• Grade 12 or equivalent.
• Working knowledge of Medical Terminology.
• Previous administration experience in an Obstetrical or Ambulatory Clinic environment
• Prior experience in an administrative/clerical role required, preferably within a healthcare environment
• Keyboarding skills (40 wpm).
• Computer literacy in a Windows environment utilizing Word and Outlook.
• Must demonstrate excellent verbal and written communications skills.
• Must demonstrate excellent organizational skills.

What else do you bring?

• Commitment to providing an exceptional experience for staff and clients within a challenging and exciting health care environment.
• Proven attendance record.
• Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe and inclusive environment for all.
• Ability to perform the essential duties of the job.
• Effectively uses empathy in interactions with others and demonstrates behaviours consistent with Mackenzie Health’s Commitment to Caring.
• Models behaviour that is aligned with the values of Mackenzie Health – Excellence, Leadership and Empathy.
• Commitment to providing an exceptional experience for staff and clients within a challenging and exciting health care environment.

Preferably, your profile also includes:

• Previous experience within the Unit Secretary classification.
• EPIC, EPF, ESP experience

*This position is represented by OPSEU.

* You may be required to work at any site of Mackenzie Health.

Mackenzie Health is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

Our hiring process does not involve the use of artificial intelligence (AI) to screen, assess or select applicants.

We thank all applicants for their interest; however, only those under consideration for an interview will be contacted.