Administrative Assistant – Continuing Care and Community Integration, and Acute Clinical Transformation and Growth

The Administrative Assistant is responsible for providing senior-level administrative and organizational support to the Associate Vice Presidents; Continuing Care & Community Integration, and Acute Clinical Transformation & Growth. The Administrative Assistant will provide complex and confidential administrative support in a dynamic environment and will function with a high degree of attention to detail, quality, accuracy, and prioritization of work in a team setting. Administrative Assistant will also coordinate and prepare agendas with supporting documents, records while transcribing minutes for a variety of meetings, draft documents and correspondence including contracts, letters, responses, memorandums, announcements, and presentations, manage calendars, organize travel and conference arrangements, and co-ordinates a variety of engagements with both external and internal clients, and provides administrative support to the Program Director and team for projects and initiatives as required. 

What must you have?

• Successful completion of a Diploma or Degree in Office Administration or related field or equivalent combination of education and experience

What else do you bring?

• Superior Microsoft Office and Office 365 skills including Microsoft SharePoint, PowerPoint, Word, Access, Excel, OneNote, and M/S Project. 
• Ability to multi-task, prioritize and manage own workflow to ensure quality and efficiency. 
• Proficient minute-taker with an ability to prepare high quality concise meeting minutes.
• Excellent organization, accuracy, and time management skills with an ability to effectively manage a complexity of tasks simultaneously.
• Strong problem-solving skills and sound judgment. 
• Polished, professional interpersonal skills with an ability to work effectively in a team environment and with a variety of internal and external stakeholders. 
• A keen sense of prioritization and attention to detail.
• Strong initiative, adaptability and dependability.
• Proven attendance record.
• Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe and inclusive environment for all.
• Ability to perform the essential duties of the job.
• Effectively uses empathy in interactions with others and demonstrates behaviours consistent with Mackenzie Health’s commitment to caring.
• Models behaviour that is aligned with the values of Mackenzie Health – excellence, leadership, and empathy.
• Commitment to providing an exceptional experience for staff and clients within a challenging and exciting health care environment.

Preferably, your profile also includes:

• Demonstrated office administration experience, minimum of three years experience in a senior administrative role.
• Experience in a health care environment.

*You may be required to work at any site of Mackenzie Health.

Mackenzie Health is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

We thank all applicants for their interest; however, only those under consideration for an interview will be contacted.